Ultimate Guide to Planning a Team Offsite

Selecting an Activity

Planning a fun and exciting activity for your team can be overwhelming. There are lots of things to consider: Are you looking for an indoor or outdoor adventure? Are you feeling more competitive or cooperative? Do you want to try something  physically or mentally challenging? Well, rain or shine, plenty of fun can be had. Here is a handy list of team activities in San Francisco to get your started,

Why escape rooms are popular

Escape rooms have become more and more popular worldwide, and why? Well, the answer is simple: There is an escape room for everyone! Escape rooms are a perfect choice for groups of people to bond and cooperate in solving puzzles. It is not a very physical activity, and anyone can join in! Sunny skies is not a requirement when it comes to indoor escape rooms, and bad weather would never stop your team from having fun! And whether you’re into sci-fi, or murder-mystery, there is a theme your team will surely enjoy! 

Considerations when picking an escape room

When picking an escape room, there are a couple of things to consider: First make sure that theme you have chosen is both enjoyable and safe for everyone! We encourage site visits and providing references from your company.  Do ask them questions like: Will it be too scary? Is too dark? Does the room make you feel claustrophobic? Also, this is an adventure for everyone to enjoy, and the most important thing is to be able to work together, and communicate as much as possible. 

Make sure to feed your team!

Make sure to come in with a full stomach! Before your escape room adventure, plan your team’s breakfast, lunch or dinner! Others go for a quick bite at the local food trucks, while some teams get catered food for better time management. Larger teams tend to rent event spaces to save up on costs for drinks, and  small one lean more on getting a reservation at nearby restaurants. 

Maximizing everyone’s availability

Now that your checklist is done, all you need to do is to find the perfect time for your team’s escape room adventure! When scheduling for a larger group of people, give yourself enough time. Think about the best days of the week and time of the day for all the participants. Mornings are perfect for those teams who want to grab lunch, and maybe  head back to work after the event. Others prefer the afternoon events, so that they either go home earlier, or let loose at happy hour for some drinks and dinner! Don’t forget to send out your RSVP invites, and follow up with a “yes or no”! For better turnout, make the event mandatory. But if you are looking to minimize the number of your group, and make sure that each individual is up for some escape fun, set your invites as  optional. 

Pro tip: streamline the flow of the day

Planning an event can be stressful, especially if it is your first time. Here are some tips you can use to be more efficient and make your event not only successful, but also memorable. Be sure to sure to manage everyone’s means of transportation. This way, no one is waiting for members who are late, which causes a bad experience. Do not forget to allot for a buffer time.  You can use google maps to forecast departure and arrival times in the future, and always consider traffic and rush hours. 


From scheduling the perfect day to finding a restaurant for lunch or dinner, planning an event can be overwhelming, yet rewarding. We hope that this article gave you some tips and tricks to start planning your future team events! For more information about our full service experience which combines team challenges and interactive events, check out teambuilding packages at Reason!