5 Ways an Applicant Tracking System Simplifies the Hiring Process

According to a recent study, 70% of large companies and 20% of small and mid-sized businesses use an applicant tracking system regularly. 

Additionally, 94% of recruiters agree that their ATS has positively influenced their organization’s hiring procedures.

Are you too interested in simplifying your hiring process? Let’s explore how to make it easier together. 

What is an applicant tracking system?

An applicant tracking system (ATS) is basically a software used by recruiters and hiring managers to organize job applications and candidate information in one place. 

It helps teams deal with a large number of applicants to find the best candidates, while companies use ATS to identify recruitment metrics like hiring time and expenses.

9 major signs you need an applicant tracking system

Even if your hiring process works well now, there could be better ways to make it more efficient. 

If you can relate to the points mentioned below, you definitely need to start using this online recruitment platform:

1. Receiving a lot of job applications but managing them manually becomes a daunting task.
2. Not knowing where and how to store the candidate’s information.
3. Facing difficulty while tracking a candidate’s progress in the hiring stages.
4. Struggling to identify qualified candidates among a pool of applicants.
5. Candidates experience delays in receiving feedback and also lack of clarity on their application status. 
6. Needing to hire external recruiters to streamline your recruiting process.
7. Having troubles with data analytics and decision-making. 
8. Struggling with a talent shortage and finding it challenging to reach new candidates.
9. Striving to improve your career site but unsure how to build it.

Here’s how an applicant tracking system organizes your recruiting workflow

1. Centralized database 

Recruiters can store all the information in one place so that it is easily accessible. 

They can also set specific criteria and keywords to shortlist the most relevant candidates, saving valuable time and effort.

2. Enhanced candidate experience

Providing applicants with a good candidate experience is important to maintain a sustainable brand image for the organizations. 

ATS simplifies the process for employers to track each applicant’s progress and communicate with candidates using built-in emailing systems.

This helps recruiters interact more effectively with candidates, ensuring a smoother and more engaging experience throughout the hiring process.

3. Efficient workflow management 

Tasks like job posting, interview scheduling, and candidate evaluations are automated to streamline the process and save time. 

This automation simplifies administrative tasks to allow recruiters to focus on more strategic aspects of hiring in order to improve productivity.

4. Improved communication

Recruiters, hiring managers, interviewers, and candidates can easily connect and share information within the platform to simplify collaboration and ensure that everyone stays informed throughout the hiring process.

5. Data-driven hiring decisions

An applicant tracking software keeps track of where applicants come from, like job boards or referrals, and how long it takes to fill open positions.This helps employers to make informed decisions based on solid data.

Frequently asked questions

1. Does hiring software ensure equal opportunity hiring? 

Applicant tracking system helps in maintaining a fair and unbiased hiring process during the initial screening phase. However, It’s important for companies to actively monitor and address biases within their recruitment processes to ensure fairness for all candidates.

2. What’s the role of a recruitment platform in the candidate selection process? 

Hiring softwares automates the screening and filtering of candidates by parsing resumes, identifying relevant qualifications, and matching them to job requirements. 

This helps recruiters quickly identify suitable candidates and efficiently manage large pools of applicants. 

3. Can recruitment softwares replace human recruiters?

Applicant tracking systems can help with tasks, but human recruiters have important skills like understanding people and adapting to changing needs. Recruiters also give personal attention to candidates, which technology can’t do. 

While hiring platforms makes things faster, human recruiters are still needed to make sure recruitment is done well, using both technology and their own judgment.